In my previous blog, I discussed creating a to-do list but didn’t delve into the actual completion of tasks. So today, let’s explore how to tackle everything on your list. Surprisingly, there are only four ways to handle tasks: completion, deletion, delegation, and deferment. Though it may seem complex, we’ve all utilized these methods at some point.
Completion
Firstly, completion is the simplest and most recommended approach. However, contrary to popular belief, not all tasks on your to-do list are solely your responsibility. Completion is best suited for important or top-priority tasks discussed in my previous vlog. The remaining tasks can be managed differently.
Deletion
Deletion is the second method and involves eliminating unimportant or unnecessary tasks. For instance, if you have a crucial task like writing a blog and a trivial one like playing games, it’s clear which task should be deleted to make room for more productive activities. Don’t hesitate to remove tasks that aren’t worth doing.
Delegation
Next up is delegation. Assigning a task to someone who can perform it 80% as well as you or even better is an effective strategy. Delegation requires having someone to delegate to – friends, employees, contractors, or outsourcers can all help by completing tasks on your behalf. Remember, completion isn’t the only way to get things done; sometimes delegating tasks can lead to greater productivity.
Deferment
Lastly, we have deferment – postponing a task until later. This method works well for non-critical or time-dependent tasks. For example, if you need to buy groceries but also have a deadline-driven essay to write, it’s best to defer grocery shopping and focus on the more pressing task.
In summary, understanding these four methods – completion, deletion, delegation, and deferment – will help you effectively manage your to-do list and boost your productivity.
Ah, the art of prioritizing tasks on a to-do list – essential for ensuring productivity. It’s crucial to differentiate between the non-essential and the truly important tasks, allowing you to easily discern which ones you can complete, delete, delegate, or defer. By doing so, you’ll know which tasks can be postponed for later.
Now that you’ve been enlightened on the proper way to create a to-do list, why not craft one for the upcoming day? You’ll find your day more organized and efficient, with a touch of sophistication.